Do you want to be able to work anywhere, on any computer, tablet, or smartphone, and have access to your documents? Even better, do you want the changes you make to sync to all your devices? It’s easy! Just save your documents to a cloud application. The hard part is choosing your cloud. Here is a rundown of my favorites.
DropBox: Get a little blue box for all your computers and devices. Drag or save your document to DropBox, and they sync across all your devices. A free account is 2G, so just save the important things. It is super easy to install and use: click here to go to Dropbox.com, watch the video, and install. On a Mac, DropBox shows up as a folder in Finder – just drag your Documents inside, and be sure to save new documents inside your DropBox folder. You can also access your files on the DropBox website.
SugarSync: This is the one I use. “Access, sync, and share your files from any device” and get 5GB free! Click here for Sugarsync.com, watch the (annoying) video, and download it on each of your devices. It installs a MagicBriefcase on your device, and anything you save there will sync across all your devices. If you are working from a borrowed computer, you can access your files on the SugarSync website . SugarSync is more customizable than dropbox; you have the option to choose which files you want to sync to which devices. On a Mac, MagicBriefcase shows up as a folder in Finder – just drag your Documents inside, and be sure to save new documents inside your MagicBriefcase folder.
iCloud: For Apple devices only of course. You get 5GB of storage free, and purchases from iTunes and your Photostream don’t count against free space. It is a little more complex to set up – learn how here.
SkyDrive: Microsoft’s SkyDrive is available with a Window’s Live ID. Everyone with GPS email has a SkyDrive account. Go to your Outlook Webmail Account, find the Office drop-down menu across the top, and choose “Your Documents.” You will now be in SkyDrive. You can upload up to 25GB to SkyDrive, but you have only 5GB of synced storage. To get to your synced storage, click Shared on the left, then “view synced folders” on the top. This is not the easiest sharing platform. SkyDrive also allows you to create very basic Word, Excel, OneNote, and PowerPoint documents, which you can then download into the real application.